Camp Admin Assistant

Job Title: Camp Admin Assistant 

Overview: The Summer Camp Administrative Assistant plays a pivotal role in supporting the seamless operation of our summer camp programs. Reporting to the Camp Coordinator and Camp Manager, this role is designed for young or early career professionals who are eager to contribute to the success of our camp experience. 

Responsibilities: 

● Collaborate with the Camp Coordinator and Camp Manager to assist with camper registration, including data entry, file organization, and communication with parents/guardians. 

● Maintain accurate camper records, ensuring medical forms and emergency contact information are current and well-organized. 

● Play an integral role in camp logistics by organizing and distributing camp supplies, materials, and equipment. 

● Support the creation and distribution of camp schedules and information, ensuring campers, staff, and families are well-informed. 

● Provide prompt responses to inquiries from parents, guardians, and staff, offering basic camp information and details. 

● Participate in setting up camp facilities, ensuring they are clean, safe, and optimally arranged for camp activities. 

● Offer assistance with essential administrative tasks such as photocopying, printing, and preparing materials for staff and campers. 

● Assist camp staff during check-in/check-out procedures and any camper travel. 

● Contribute positively to the camp environment by maintaining open communication and working collaboratively with the team. 

● Manage our camper aftercare program with the support of members of our teaching assistant staff. Qualifications: 

● Strong organizational skills and meticulous attention to detail. 

● Effective written and verbal communication skills. ● Basic proficiency in office software (Microsoft Office, Google Workspace). 

● Capacity to handle sensitive information with discretion and confidentiality. 

● Enthusiasm for embracing the vibrant pace of camp life and interacting with campers, families, and colleagues. 

● Prior camp experience or customer service experience is advantageous but not mandatory. 

● Adaptability and a willingness to learn and grow in a dynamic setting. 

Reporting Relationship: The Camp Admin Assistant reports directly to the Camp Coordinator and Camp Manager. The role involves close collaboration with the camp staff team to ensure the efficient execution of camp programs.