Business Operations Specialist (NYC/SF-Immediate Hire)

About the Company

Alpha Star Research is dedicated to transforming investment decision-making through advanced artificial intelligence technologies. Striving to become a global leader at the intersection of technology and finance, Alpha Star Research delivers exceptional investment performance for its clients. Headquartered in New York, NY, the company specializes in quantitative strategies to drive market leadership and high returns on investment.

Role Description

Alpha Star Research is seeking a proactive and detail-oriented Business Operations Specialist to support the firm's day-to-day operations across office management, vendor coordination, compliance, finance, and business administration. This role serves as a key operational partner, helping ensure the smooth execution of internal processes within a fast-growing AI-driven investment management firm. 

Key Responsibilities

• Manage daily office operations, workplace administration, and company assets.
• Maintain company accounts, system access permissions, and operational platforms.
• Coordinate vendor relationships, procurement activities, and contract administration.
• Support office purchasing, facilities management, and operational efficiency initiatives.
• Assist with compliance programs, document management, licensing, and audit preparation.
• Support payment processing, expense reimbursements, and financial record maintenance.
• Coordinate with banks, auditors, tax advisors, and other external partners as needed.
• Partner with Finance, Legal, HR, and other teams on day-to-day operational matters.
• Assist leadership with special projects and business initiatives.
• Identify opportunities to improve processes, controls, and organizational effectiveness.

Qualifications 

• Bachelor's degree or equivalent professional experience.
• 0-3 years of experience in business operations, office management, administration, project coordination, finance operations, or a related function.
• Experience working with vendors, contracts, procurement processes, or external service providers.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong problem-solving mindset with a proactive, hands-on approach to execution.